Cara Williams

 

PA EXPERIENCE 

​Jan 2006 - present

 

Admin • Diary & Email management • Meeting & travel booking • Minute taking • Project management 

 

Experience

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Present

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Private Personal Assistant
Janet Rubin HR Consultancy                                        (2015 - present)

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• Manage the diaries for four businesses

• Carry out research on potential clients

• Venue and transport booking

• Prepare marketing packs for meetings

• Type up documents/create PowerPoint presentations

• Check and respond to emails

• Organise personal appointments

• Assist with monthly accounts

• Order stationary

• Filing

• Ad hoc admin
   

PA to the CEO (temp role)

Cherry London                                                               (Aug - Dec 2012)

 

• Managed an extremely complex diary

• Monitored email correspondence

• Arranged meetings

• Managed personal errands, such as organising the CEO's engagement party, a house move and sourcing a personal driver

• Booked restaurants, flights, train tickets for the Founder, Director and various members of the team

• Maintained office supplies, ( stationary, drinks and IT equipment)

• Prepared welcome packs for new starters and set up their inductions

• Set up new starters workstations (including laptops, phones and stationary)

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PA to the CEO/Trusts Assistant                                       (2009 to 2011)

Starlight Children's Foundation

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PA Duties

 

• Managed the CEO's diary

• Took minutes at Board meetings

• Produced letters for mailings

• Ad hoc admin

• Data entry

• Managed meetings for the CEO

• Looked after HR for the team

• Helped organise large scale corporate fundraising events

• Took on projects, such as the installation of Starlight Fun Centres in hospitals across the UK

 

Trusts Assistant duties

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• Researched potential donors

• Wrote grant applications and managed deadlines

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PA to two Marketing Directors                                        (2006 to 2008) Transworld/Random House

 

• Managed the diaries of two busy Marketing Directors

• Organised and took the minutes at monthly Campaign meetings and departmental meetings

• Managed the internal advertising schedule, which involved liaising with our print buyer for discounted advertising packages and making sure the copywriters were aware of print deadlines and guidelines.

• Carried out Market Research in a local school to test out some new book cover designs

• Organised a PR stunt at the Science Museum and made cow costumes for 25 staff, to launch their 'Cows In Action' series

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